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Co-Head, Food Services Department

Food Services Department
Operation Area:
Apply by:
14 Mar 2025

Role Description

Job title: Co-head, Food Services Department 

Nature of engagement: Volunteer contract

Duration: From June 2025 until the end of the project in December 2027

Department description: The mission of the Department is to provide nutritious, diverse, and sustainable food options that cater to the needs of all Jamboree participants, while promoting the principles of healthy living and environmental stewardship.

The 2 leads of the Food Services Department will collaborate with the Jamboree Management Team and the other Heads of Department to deliver quality and affordable food service to all Jamboree participants.

What you should expect

Responsibilities

  • Outlining the overall vision and strategy for the food services at the Jamboree
  • Ensuring all FDS functions have the necessary resources, including manpower, equipment, and ingredients
  • Managing the relationship with all food suppliers and service providers, ensuring adherence to the contractual requirements and quality standards
  • Implementing measures to reduce food waste, promote sustainable sourcing, and minimize the environmental impact of food services
  • Manage the markets that provide food supply to the participants’ patrols, ensuring a consistent and adequate supply of diverse food items in the markets
  • Implementing strict standards to ensure the safety and hygiene of food items available in the markets
  • Designing and arranging food delivery, in accordance with the planned menu and safety protocols, to all camp-in-camp locations
  • Designing and implementing the canteen operations model
  • Overseeing the overall operations of the National Food Houses

Commitments

  • Work closely with other members of the Jamboree Planning Team to ensure effective, well organised and orderly hubs and subcamps functioning
  • Manage the design and set-up of the FDS Department, in terms of team members and necessary resources
  • Attend JPT meetings – about two in-person meetings per year, and several virtual meetings.
  • (if necessary) Attend HOC meetings, both virtual and in-person
  • Follow up promptly to communication by email and Slack
  • Have multiple hours available during the week on multiple days. The workload will increase in the run up to the event.
  • Be committed to work in multicultural, fast-paced environment.

Applicant Profile

Knowledge and skills

  • Scouting Knowledge: Familiarity with scouting principles and experience in Scout events is highly desirable.
  • Management skills: Excellent organisational and management skills.
  • Communication Skills: Excellent communication and interpersonal skills, capable of working with a diverse team.
  • Problem-Solving Abilities: Strong analytical and problem-solving skills, with the ability to handle complex logistical challenges. High attention to details.
  • Team Player: Ability to work collaboratively as a coordinator, sharing responsibilities and decision-making within the Subcamp Management Department’s team.
  • Knowledge of Outlook 365, MS Word, Excel, SharePoint operation

Background Experience  

  • Professional Experience: Proven ability to manage relationships with large suppliers (sourcing, contracting and contract execution)
  • Leadership Experience: Proven ability in leading teams, preferably in a scouting or event management context.
  • Community Building: Demonstrated ability in organizing activities and events that promote interaction and a sense of belonging.
  • Experience in Scout events is highly desirable, especially in the field of supplier operations/food services.

Formal requirements

We welcome applicants from both within Poland and abroad, each with their respective requirements:

Applicants from Poland should meet the following requirements:

  • active membership in the Polish Scouting & Guiding Association (ZHP)
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP)
  • positive experience of projects at least at regional level (domestic)
  • ability to communicate freely in spoken and written English

Applicants from abroad should meet the following requirements:

  • active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
  • a favourable opinion from the International Commissioner
  • positive experience of projects at international level
  • ability to communicate freely in spoken and written English

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:

  • comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
  • a volunteer agreement outlining your contributions and responsibilities
  • arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
  • a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
  • a Planning Team kit including scarf, T-shirt and other jamboree related merch
  • a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication

How to Apply

The application should be submitted through the platform no later than 23:59 CEST (UTC+2:00) on 14/03/2025 and should include:

  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 15/04/2025.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

Submit your application
After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
26th World Scout Jamboree Poland 2027
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Jamboree driven by values

As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
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Copyright © 2019-2025 Związek Harcerstwa Polskiego, Jamboree Organising Committee. All rights reserved.

The World Scout Emblem is a registered trademark of the World Scout Bureau, Inc.

Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.

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Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]
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Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.

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