Job title: IST Coordinator for Jamboree Site Department, Jamboree Site Department
Nature of engagement: Volunteer contract
Duration: From January 2025 until the end of the project in December 2027.
The Jamboree Site Department is tasked with the spatial planning of the World Scout Jamboree site on Sobieszewo Island in Gdansk.
The Jamboree Site Department will coordinate the preparation of the site plan, in collaboration with the Jamboree architect and industry specialists, and will agree on a plan for the built, run and decommissioning phases of the Jamboree Site. The Jamboree Site will be prepared in accordance with WOSM guidelines and consider solutions related to the Jamboree Organization’s environmental obligations. Water, Power, Network, Waste, Warehouse, Tents and Site Layout are the focus areas for the Jamboree Site Department.
As an IST Coordinator, you will play a crucial role in ensuring that the International Service Team (IST) members assigned to the Jamboree Site Department are well-trained, welcomed, and appreciated. You will be responsible for their orientation, ongoing support, and overall experience. You will work with all the Sections in the Department to develop and implement training programs for IST members, ensuring they are well-prepared for their roles, and coordinate the onboarding process to make sure they feel welcomed and integrated into the team. Additionally, you will provide ongoing support and guidance throughout the Jamboree, foster a positive and inclusive environment, collaborate with others for seamless integration, and monitor and address any issues or concerns to ensure IST members’ well-being and satisfaction.
· Volunteer Coordination: Proven experience in coordinating and training volunteers, ensuring they are well-prepared and supported in their roles.
· Organizational and Leadership Skills: Strong organizational abilities and leadership qualities to manage and guide the IST members effectively.
· Communication and Interpersonal Abilities: Excellent communication skills to interact with volunteers and staff, fostering a positive and inclusive environment.
· Multicultural Competence: Ability to work effectively in a multicultural and dynamic environment, respecting and integrating diverse perspectives.
· Passion for Volunteerism: A genuine passion for volunteerism and creating positive experiences for team members.
· Departmental Knowledge: Familiarity with the Jamboree Site Department’s focus areas (Water, Power, Network, Waste, Warehouse, Tents, and Site Layout) is a plus.
· Previous Jamboree Experience: Having been an IST member or a Planning Team member at a previous Jamboree is a plus.
· Project Management: Skills in assisting with planning, executing, and overseeing projects, including resource allocation, scheduling, and risk management.
· Competence and Professionalism: Demonstrating a high level of competence and personal culture.
· Volunteer and Staff Collaboration: Ability to work effectively with volunteers and staff from the organization’s international structures.
· Team Collaboration: Ability to collaborate and build positive relationships with colleagues.
· Group Work: Ability to work effectively in a group setting.
· Objective Achievement: Proven track record of achieving stated objectives.
· Technical Proficiency: Knowledge of Outlook 365, MS Word, Excel, and SharePoint operations.
· Organizational Skills: Strong organizational abilities to manage various tasks and responsibilities efficiently.
· Distributed Team Experience: Experience of working in a distributed team.
· International Environment Experience: Experience of working in a constantly changing international environment.
· People-Oriented Approach: A people-oriented approach to effectively manage and support team members and participants.
Applicants from Poland for this role should meet the following requirements:
· membership of the Polish Scouting & Guiding Association (ZHP)
· completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner
· positive experience of projects at least at regional level (domestic)
· ability to communicate freely in spoken and written English
Applicants from abroad for this role should meet the following requirements:
· membership of one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
· a favourable opinion from their International Commissioner
· positive experience of major events at international level
· ability to communicate freely in spoken and written English
As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional Scout event. We’re dedicated to supporting you fully, providing:
The application should be submitted through the platform no later than 23:59 CET on 14 December 2024, including:
All candidates who submit their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 10 January 2025
Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please contact us at [email protected].
