Job title: Lead IST Dining Section, Food Services Department
Nature of engagement: Volunteer contract
Duration: From June 2025 until the end of the project in December 2027
Department description: The mission of the Department is to provide nutritious, diverse, and sustainable food options that cater to the needs of all Jamboree IST & Staff, while promoting the principles of healthy living and environmental stewardship.
The lead for IST Dining will support the Co-heads of the food services department and where appropriate work with the other Leads within the food services department to deliver a quality, nutritionally balanced, safe and affordable food service to all Jamboree IST & Staff.
Responsibilities
· Ensure the outlined vision and strategy for the IST Dining model is implemented and delivered safely, nutritionally, within budget and on time at the Jamboree
· Ensure the IST dining functions have the necessary resources, including manpower, equipment, facilities, resources, services and ingredients, through effective cross collaboration with other departments as required.
· Manage IST assigned to the department by ensuring all appropriate training is completed, job roles assigned, and schedules produced and adhered to so as to effectively cover the responsibilities of the department
· Support the co-heads of the FDS in managing the relationship with all food suppliers and service providers involved in IST Dining, ensuring adherence to the contractual requirements and quality standards.
· Implementing measures to reduce food waste, promote sustainable sourcing, and minimize the environmental impact of participant dining
· Manage suppliers providing IST Dining ensuring a consistent and adequate supply of diverse food items to cater across all diets
· Working with the FDS Lead for HSEQ, design and implement strict standards to ensure the safety and hygiene of the food provision for IST and the processes for IST to follow.
· Work cross departmentally with the transport department to design and arrange delivery of supplies into the IST Dining facility, in accordance with the planned menu and food and site safety protocols
· Design and implement the usage operating model for users of the IST Dining facility
· Work with the service provider to mitigate waiting times by implementing efficient service methods and effectively managing queues.
· Create and implement a seating area maximisation model to ensure space usage is operating to capacity during peak periods.
Commitments
· Work closely with the co-heads of the food services department, other members of the Food services department and where appropriate, other members of the jamboree planning team to ensure effective, well organised and orderly IST dining function
· Support the co-heads of the FDS to manage the design and set-up of the IST Dining function within the FDS Department, in terms of team members and necessary resources
· Attend Jamboree meetings as required – either in-person (up to 2 per year) and virtually, several times per year, increasing as we move towards delivery of the event.
· (if necessary) Attend any additional jamboree meetings virtually as required
· Follow up promptly to communication by email and Slack
· Have multiple hours available during the week on multiple days. The workload will increase in the run up to the event.
· Be committed to work in multicultural, fast-paced environment.
Knowledge and skills
· Scouting Knowledge: Familiarity with scouting principles and experience in Scout events is highly desirable.
· Management skills: Excellent organisational and management skills.
· Communication Skills: Excellent communication and interpersonal skills, capable of working with a diverse team.
· Problem-Solving Abilities: Strong analytical and problem-solving skills, with the ability to handle complex logistical challenges. High attention to details.
· Team Player: Ability to work collaboratively as a coordinator, sharing responsibilities and decision-making within the Food Services Department’s team.
· Knowledge of Outlook 365, MS Word, Excel, SharePoint operation
Background Experience
· Professional Experience: Proven ability to manage catering operations and associated relationships either commercially or at large scale scouting events
· Leadership Experience: Proven ability in leading teams, preferably in a scouting or event management context
· Community Building: Demonstrated ability in organizing activities and events that promote interaction and a sense of belonging.
· Experience in Scout events is highly desirable, especially in the field of supplier operations/food services.
Formal requirements
We welcome applicants from both within Poland and abroad, each with their respective requirements:
Applicants from Poland should meet the following requirements:
· active membership in the Polish Scouting & Guiding Association (ZHP)
· completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP)
· positive experience of projects at least at regional level (domestic)
· ability to communicate freely in spoken and written English
Applicants from abroad should meet the following requirements:
· active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
· a favourable opinion from the International Commissioner
· positive experience of projects at international level
· ability to communicate freely in spoken and written English
As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:
· comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
· a volunteer agreement outlining your contributions and responsibilities
· arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
· a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
· a Planning Team kit including scarf, T-shirt and other jamboree related merch
· a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication
The application should be submitted through the platform no later than 23:59 CEST (UTC+2:00) on 13/04/2025 and should include:
· A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
· A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
· An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP).
All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 20/05/2025
Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].
