Venue Manager - Plaza, Venue Management Department - World Scout Jamboree Poland 2027

Role Description

Job title: Venue Manager – Plaza, Venue Management Department for the World Scout Jamboree 2027

Nature of engagement: Volunteer contract.

Duration: From May 2025 until the end of the project in December 2027.

Department description

We are seeking enthusiastic and highly organized individuals to join our team as Venue Manager – Plaza for the 2027 World Scout Jamboree in Poland. The Venue Manager – Plaza will be responsible for managing all areas of operations where contingents will establish their country stores, shops, restaurants, and other facilities, ensuring a vibrant and seamless experience for all participants.

What you should expect

Responsibilities:

Operations Management: Oversee the setup, operation, and dismantling of all country stores, shops, restaurants, and other contingent facilities within the designated plaza areas.
Coordination and Logistics: Work closely with the logistics team to ensure the efficient flow of materials, supplies, and equipment to and from the plaza areas.
Team Leadership: Manage and support a diverse team of volunteers and staff, providing direction, training, and motivation to ensure high performance and a positive working environment.
Budget Management: Assist in developing and managing the plaza operations budget, ensuring cost-effective use of resources and adherence to financial guidelines.
Reporting and Documentation: Maintain comprehensive records of all plaza activities, preparing regular reports for senior management and post-Jamboree evaluation.

Commitments:

Availability to arrive at the event earlier and depart from the Jamboree later than standard arrival/departure dates (specific date will be agreed later in the project planning)
Regular meetings as required to support the development of your team.
Monthly department meetings to share developments among the wider team.
2 hours a week developing and growing the team and its policies/procedures.
Following up promptly to communication by email and Slack.

Applicant Profile

Knowledge and Skills:

Leadership: Strong leadership skills with experience managing diverse teams in dynamic environments.
Communication: Excellent verbal and written communication skills in English; proficiency in other languages is an asset.
Problem-Solving: Demonstrated ability to think critically and solve problems effectively under pressure.
Flexibility: Willingness to work irregular hours, including evenings and weekends, as required by event demands.
Team Player: Ability to work collaboratively with a wide range of stakeholders and team members.

Background Experience:

Experience: Minimum of one year of experience in event management, project management, or a related field, with a focus on large-scale or international events.
Scouting Background: Prior involvement in Scouting or similar youth programs is highly desirable.

Formal requirements:

We welcome applicants from both within Poland and abroad, each with their respective requirements:

Applicants from Poland should meet the following requirements:

active membership in the Polish Scouting & Guiding Association (ZHP)
completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
positive experience of projects at least at regional level (domestic)
ability to communicate freely in spoken and written English

Applicants from abroad should meet the following requirements:

active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
a favourable opinion from the International Commissioner
positive experience of projects at international level
ability to communicate freely in spoken and written English

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:

comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
a volunteer agreement outlining your contributions and responsibilities
arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
a Planning Team kit including scarf, T-shirt and other jamboree related merch
a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+02:00) on 18 April 2025 and should include:

A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 1 May 2025.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

Submit your application

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.